Wednesday, October 19, 2016

October 12th PTC Meeting Notes

Parent Teacher Committee Meeting Agenda 
October 12th 

Attendees: Ms. Brittney, Ms. Kris, Tara Stone, Paige Brophy, and Caren Torrente 
  1. Recap 
  • Pizza Night (The turn out was great at the pizza night. We still do not know how much money we have raised. We will keep you updated when we know. (Update:$194.46 raised)
  • Year Long Fundraisers 
  1. Box Tops (Paige looked into the bonus box tops. You can download an app on your phone for bonus box topsYou have to register and select our school and then you scan your receipts when you go to the grocery store and additional box tops will be given to the schoolIf you have a chance download the app.) 
  1. Labels for Education (Paige looked into this and labels for education is ending indefinitely. All submissions have to be submitted by the end of the year so that we can get the money.) 
  1. Scholastic Reading Club (Thanks to all the parents who bought booksWe surpassed the minimum order to get the extra bonus pointsWe have already gotten books for the classrooms and there will be many more added to the classrooms.)  
  1. T-Shirts (There have been major struggles with the printing company that was used to print our shirts. The field trip shirts have finally come in, but we are still waiting on the arrival of the additional shirts that will be soldWe have currently spent $747.78 on the shirts and now we are just waiting for the incoming shirtsThere will be only slight profit on the children’s shirts as they charged us $7.25 a shirt and we will be selling them for $10The adult shirts cost $8.50 a piece and we will be selling them for $15 and the polo shirts cost $10 a piece and will be sold for $20We will be looking into a new company for the next order) 
  1. Current Balance $252.22 

  1. Up Coming Events 
  1. Harvest Festival (October 22nd 
  1. Food 
  • Taco man (Tara has been coordinating with the taco serviceThey will be charging us $6 a personWe have asked for food for 100 peopleWe are going to limit the amount of food to 2 tacos per adult and one taco or one quesadilla per kid which will be served with rice and beans, salsa, chips and fruitThis will allow us to profit on the cost of the food and not have a lot of left over food.) 
  • Donations (We are in need of some raffle prizesIf you can get out to local businesses and ask for a donation or are willing to donate raffle prizes yourself that would be great.) 
  1. Games 
  • Picking Carnival Games (We discussed games at the meeting and the following carnival games were chosen: Fishing, Spooky Golf, Knocking cans, Ring Toss, Pumpkin bean bag Toss, Candy Corn bean bag Toss, Apple Stacking, Bookmark making, Face Painting, scavenger hunt booth) 
  • Pop up tents (Caren, Tara both have pop up tents to borrow, there are some parents that have also signed up to bring them in the classrooms) 
  • Signs (I have found someone to print the signs for the booths.) 
  • Picking Group Games (We have chosen the following group games: musical chairs, gift basket walk(the submission to get into the walk is $1 each person), limbo, mummy wrap)  
  1. Prizes 
  • Game prizes (We are asking that each family donate 1-2 bags of trinkets for prizes for the event) 
  • Raffle prizes (The following raffle prizes have been donated: Ducks Tickets (10 rows up from the ice), Gift Baskets, 6-$10 Farmer Boy gift cards, Elvira Gift Cards,Tara and Paige also volunteered to donate a gift basket for the gift basket walk) 
  1. Decorations 
  • Picture booth (We have discussed a backdrop for the event to take pictures in front ofWe will be making sure that it has the event name and year.) 
  • Entry (we will be getting table clothes from the 99cent store and using many of the decorations that we already have in storage.  
  • Tables (we will be getting table clothes from the 99cent store and using many of the decorations that we already have in storage. 
  1. Volunteers (Mr Adam has been in contact with Chaffey High School who volunteered at our last Harvest Festival and we should know soon if they will be able to volunteer at the eventMs. Brittney has also contacted people at Claremont High School for volunteers.) 
  1. Paying (We have discussed getting a card swipe for the event so that people can use their credit cards to purchase items and we will be charging a “convenience fee” to cover the cost of using the PayPal service.) 

  1. Parent Education Night (November 9th) 
  1. Refreshments (tabled till next meeting.) 

  1. Other 
  1. Memory Book (Tabled till next meeting.)

Shakey's Fundraiser Results

Dear Parents, 

Thank you for your support of our Community Night and Fundraiser at Shakey's Pizza! It sure was nice to see you all and see the children play together outside of class. We raised $194.46 which surpassed all like events in the past by more than $40. Please join us this Saturday for our Annual Harvest Festival. We will have a jumper and slide, games, food and a raffle with some great prizes (i.e. Anaheim Ducks Tickets, Family Lazer Tag Adventure at Lazer Island, Themed Gift Baskets, Toys and Gift Cards from places like Target, Massage Envy and Farmer Boys). Thank you for all your donations! We hope to see you there!

Have a great day! 

Adam Thewes, Administrator