Parent Teacher Committee Meeting Agenda
October 12th
Attendees: Ms. Brittney, Ms. Kris, Tara Stone, Paige Brophy, and Caren Torrente
- Recap
- Pizza Night (The turn out was great at the pizza night. We still do not know how much money we have raised. We will keep you updated when we know. (Update:$194.46 raised)
- Year Long Fundraisers
- Box Tops (Paige looked into the bonus box tops. You can download an app on your phone for bonus box tops. You have to register and select our school and then you scan your receipts when you go to the grocery store and additional box tops will be given to the school. If you have a chance download the app.)
- Labels for Education (Paige looked into this and labels for education is ending indefinitely. All submissions have to be submitted by the end of the year so that we can get the money.)
- Scholastic Reading Club (Thanks to all the parents who bought books. We surpassed the minimum order to get the extra bonus points. We have already gotten books for the classrooms and there will be many more added to the classrooms.)
- T-Shirts (There have been major struggles with the printing company that was used to print our shirts. The field trip shirts have finally come in, but we are still waiting on the arrival of the additional shirts that will be sold. We have currently spent $747.78 on the shirts and now we are just waiting for the incoming shirts. There will be only slight profit on the children’s shirts as they charged us $7.25 a shirt and we will be selling them for $10. The adult shirts cost $8.50 a piece and we will be selling them for $15 and the polo shirts cost $10 a piece and will be sold for $20. We will be looking into a new company for the next order)
- Current Balance $252.22
- Up Coming Events
- Harvest Festival (October 22nd)
- Food
- Taco man (Tara has been coordinating with the taco service. They will be charging us $6 a person. We have asked for food for 100 people. We are going to limit the amount of food to 2 tacos per adult and one taco or one quesadilla per kid which will be served with rice and beans, salsa, chips and fruit. This will allow us to profit on the cost of the food and not have a lot of left over food.)
- Donations (We are in need of some raffle prizes. If you can get out to local businesses and ask for a donation or are willing to donate raffle prizes yourself that would be great.)
- Games
- Picking Carnival Games (We discussed games at the meeting and the following carnival games were chosen: Fishing, Spooky Golf, Knocking cans, Ring Toss, Pumpkin bean bag Toss, Candy Corn bean bag Toss, Apple Stacking, Bookmark making, Face Painting, scavenger hunt booth)
- Pop up tents (Caren, Tara both have pop up tents to borrow, there are some parents that have also signed up to bring them in the classrooms)
- Signs (I have found someone to print the signs for the booths.)
- Picking Group Games (We have chosen the following group games: musical chairs, gift basket walk(the submission to get into the walk is $1 each person), limbo, mummy wrap)
- Prizes
- Game prizes (We are asking that each family donate 1-2 bags of trinkets for prizes for the event)
- Raffle prizes (The following raffle prizes have been donated: Ducks Tickets (10 rows up from the ice), Gift Baskets, 6-$10 Farmer Boy gift cards, Elvira Gift Cards,Tara and Paige also volunteered to donate a gift basket for the gift basket walk)
- Decorations
- Picture booth (We have discussed a backdrop for the event to take pictures in front of. We will be making sure that it has the event name and year.)
- Entry (we will be getting table clothes from the 99cent store and using many of the decorations that we already have in storage.
- Tables (we will be getting table clothes from the 99cent store and using many of the decorations that we already have in storage.
- Volunteers (Mr Adam has been in contact with Chaffey High School who volunteered at our last Harvest Festival and we should know soon if they will be able to volunteer at the event. Ms. Brittney has also contacted people at Claremont High School for volunteers.)
- Paying (We have discussed getting a card swipe for the event so that people can use their credit cards to purchase items and we will be charging a “convenience fee” to cover the cost of using the PayPal service.)
- Parent Education Night (November 9th)
- Refreshments (tabled till next meeting.)
- Other
- Memory Book (Tabled till next meeting.)
